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Lower Secondary English essays

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You have been invited to give a talk to members of the Computer Club on using electronic mail.
 
Good morning boys and girls. It is a privilege to be able to speak to you this morning. I am sure most of you know how to use computers and communicate electronically. This is essential for all of us nowadays so I assume most of you are familiar with Cut, Copy, Paste, and other basic word-processing functions. I would like to give you some advice on an additional computer skill, namely writing electronic mail or e-mail, as it is commonly known. In my talk, I shall cover e-mail basics such as composing and sending messages, responding to messages and, observing Internet etiquette.

Let's begin with some essential features of an e-mail message. Before you can contact a person electronically you should first enter his or her e-mail address in the To or Recipient field. Make sure you type the address exactly: an incorrect symbol or letter will send the message astray. Once that's done, give the message a subject heading that describes its content. This helps the reader to know what priority to assign the message. If you intend to send copies to others as well, then you should include their addresses in the Cc field. When you have done that, compose a suitable message. It should be concise and relevant to your recipients' concerns.

What if you wish to respond to an e-mail message? Use the Reply feature of your e-mail program, keeping the following in mind. You need to check that the response addresses the appropriate person. When you use the Reply feature it will prompt the email program to provide a message screen with the original sender's address inserted in the To field. Your address will be inserted in the From field, and the addresses of the recipients of the original copy, in the Cc field. If a message is only for a single person, delete any additional addresses. Finally, you should check that the reply still has an appropriate subject heading.

I shall now tell you how to communicate effectively online. To do this, you'll need to abide by some simple courtesies. Not everyone observes this netiquette, or Internet etiquette, but let me assure you that those who do observe it receive thoughtful and considerate replies. When sending online messages you should not scold or be rude to your reader. Some users tend to use capital letters only in their messages, which is equivalent to a SHOUT. This is not a good idea. When composing a message, remember to address your reader by name if possible, and sign off with your own name. It helps your reader if you use short, well-spaced paragraphs. This makes reading much easier. It also helps if you take the time to read and edit your message before you send it off. Proofreading helps get rid of errors (in grammar, punctuation and spelling). Also, try to condense and clarify your ideas as well as moderate your tone. A good way to indicate emotions, for example, is to use emoticons, such as the smiley, which can help to moderate your tone.

Finally, when, reading and responding to messages try to be less critical. For example, you should avoid nitpicking over spelling or other surface errors. Always keep in mind that attitudes are sometimes difficult to convey, so give authors an initial benefit of the doubt. It is important not to be judgmental. Before I close, let me remind you to always exercise courtesy and consideration just as you would in any communication. In this way you will be able to e-mail more effectively. Thank you.

     
etiquette   the set of ​rules or ​customs that ​control ​accepted ​behavior in ​particular ​social ​groups or ​social ​situations
     
nitpicking   the habit of finding small mistakes
     
benefit of the doubt   accept that someone has told the truth because you can't prove them wrong
     
 
 

 

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Lower secondary English essays 1

 
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